THE FOUR D’s of DELEGATION

Do you have difficulty delegating?
Do you find that you often end up doing tasks yourself because it’s easier than trying to teach someone else, or having to go back later and fix it up?

If this sounds familiar, you’re probably overloaded with work. You’re probably feeling stressed a lot of the time and you really are creating a rod for your own back. The good news is, that it’s possible to delegate without losing control. You don’t have to hand everything over and relinquish all responsibility for it.
It doesn’t have to be a stressful or messy process.

Let me introduce you to: The 4 D’s of Delegation.

1. DO SOME OF IT – and delegate some of it.

There are tasks that you currently do alone and need to, but I’ll bet there are small parts of the process, that you could get someone else to assist with. Baby steps! It may be under your watchful eye, but allocating even small pieces will give you a chance to loosen your grip and focus on the rest of the process, whilst maintaining control. Over time you will become more comfortable and the pieces you pass on will get bigger.

2. DELEGATE most of it – but supervise.

These are tasks which you really should get someone else to do, but they need to be done to a particular standard or accuracy level, so you have been reluctant to do so. Begin with 75%. Delegate most of the task, but continue to oversee and advise. When it comes back you, give it the once over, tidy it up, tweak the bits that need tweaking and finish it off. Give positive feedback and encouragement. Eventually over time, there will be no tweaking to be done and you may be ready for D3.

3. DITCH IT

Stop being a martyr and just pass some stuff on. No, it may not be completed to your standards the first few times, but “News Flash” – people don’t learn if you don’t give them the opportunity. Your staff maybe more capable than you give them credit for and they might surprise you and come up with new and innovative methods that you haven’t even thought of. Notice how proud you feel when they get it right!

4. DEFER

If there are things on your task list or schedule that aren’t part of this week’s requirements, get them out of sight. Create a “next week” in-tray or file. Write them in next week’s diary and then put them out of mind. As the pile/list gets smaller you will feel the pressure drop.

Reflect, as you look at today’s schedule, and think about the 4 D’s. Weed out some of those tasks. Notice which pieces you can partially or completely delegate. Give the people around you the chance to step up. After a few weeks you will notice that you have more time on your hands, less stress and more energy for the tasks which remain.

Enjoy!
Cheryl Alderman
Business Coach/Mentor & Life Coach
beultimate.com.au

Be Ultimate because Ordinary is Over-rated

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I have been with the same company for nearly 10 years. Although in a leadership role and successful, I felt burned out, stressed and unhappy at work. This was impacting my work /life balance as well as my interaction with others. I needed to re-evaluate my career priorities and level up my communication skills. Cheryl took the time to listen and understand my situation. We worked together to better understand my strengths and values and how important it is for them to be congruent with my career development. With Cheryl’s guidance I focused on the steps I needed to make to remain myself, whilst becoming a better leader at work. Cheryl’s style, attitude and easy to follow steps are pragmatic and realistic. She provided me with tools I could use every day to remain focused on changes I needed to make to achieve what I wanted.This is an ongoing journey but I am now more confident, have a deeper understanding of both myself and others, have the tools to perform better at work and am maintaining a more fulfilling work-life balance.

Catherine.R – National Manager

I met Cheryl as I started a personal journey in seeking greater clarity for my career. It has turned into much more and I am most grateful to her for helping me understand myself much better as well as how to interact with those around me. Both professional and private. Cheryl has been a source of strength and insight. Her warm and friendly nature makes it easy to relate to her. She challenges the status quo and help me improve many aspects of my life. A number of my colleagues have spent time with Cheryl and all feedback has been positive. I would highly recommend her.

Ross Cartwright, Managing Director – Head of Retail Aus/NZ, MFS INVESTMENTS

We were lucky enough to have Cheryl come to our Annual Team Conference where she presented a Creative Thinking Workshop for our Team. I would high recommend Cheryl and the workshop for anyone who is looking to open their minds and expand the vision of the business. The workshop was highly interactive with the concepts and ideas being able to be implemented relatively quickly and simply into our business.

Harry, Director of Projects, PLAN ASSIST PTY LTD

I have seen and worked with Cheryl on a number of events and projects she is a part of. So when it came to organising an EA/PA Networking event, I knew she was the right person to be our guest speaker. Cheryl is an engaging, humorous and energetic presenter, who can relate easily to a room of 10 to 100+ people. She brings a world of knowledge and experience to her presentations and her real-life business examples reinforce the messages she presents. Cheryl is definitely someone I would recommend to present at any corporate workshop.

A Edmonds, Events Manager, LUNAR PARK SYDNEY

I attended Be Ultimate’s workshop on Stress Management. It was amazing! It was exactly what I needed to understand how to manage my busy days. Cheryl taught us practical, easy to implement strategies that worked for me from day 1 and I haven't looked back since. I highly recommend Cheryl as a coach, and recommend her 2 hour workshops for anyone.

C Walt, CEO, NSD DESIGN & PRINT

I have attended two LinkedIn workshops run by Be Ultimate and I have found them to be extremely informative, professional and succinct, whilst also being very personable and fun. I have already implemented new content and knowledge learned at the workshops ... starting at the actual workshops itself!

Thanks for your fun and informative workshop sessions.

David, Accountant, McSWEENEY CA CONSULTING ACCOUNTANTS

Cheryl provides an incredible bouncing board to lead you through your journey of reinvention or simply to gain reinforcement that the path you’re on is the right one. Cheryl is an awesome person who truly cares for other people, wants to see them achieve their goals, isn’t backward in coming forwards when you need the prod in the right direction and will encourage you to see the great results you are accomplishing when they may not be as obvious to you.

I highly recommend Cheryl to anyone who is looking for business advice, a change in career or simply wants to gain some solutions to taking a positive approach to life.

A.Wilson, Business Owner, CATEGORACLE

Cheryl has facilitated a number of conferences for Liquid Learning in both Australia and New Zealand and has always been a pleasure to work with! Cheryl is helpful, punctual, reliable and always professional. She is very skilled in keeping the conference running to time and lifting the energy of the room as she facilitates Q&A sessions. Cheryl also frequently runs workshops with us and does regular speaking spots which she always receives great feedback for.

Jean Young, Project Executive, LIQUID LEARNING

With the majority of delegates rating Cheryl’s keynote presentation at the IOPO Conference 5 out of 5, she exceeded our expectations! Cheryl is truly passionate about helping businesses to succeed and thrive.

Linda, IOPO Advisory Board Member, IOPO

Cheryl has been a delight to work with over the past 7 years. She has assisted our business, Independent Garden Centres, with professional development workshops, she has been of great support to me as a coach. Cheryl has emceed the last two annual IGC Retail Conferences with an engaging and fun style, and she has been one of our conference keynote speakers who held the undivided attention of the delegates with ease. I thoroughly recommend Cheryl Alderman in any of these capacities.  Cheryl is a consummate professional who quickly builds rapport, she clearly enjoys sharing her knowledge with others, and there is always an element of fun which oft missing in many professionals.

Evan Mueller, CEO, IGC

In this workshop we were introduced to a range of simple strategies that the group could adopt to manage the inevitable stress and tension experienced in corporate and every life. The cynical group loved the practical and interactive approach of this workshop and were highly engaged throughout the 2 hours. The presenters brought in lots of great exercises. I am happy to recommend this Managing Stress workshop and both presenters to other corporate groups.

L Jones, People & Culture Business Partner, FOXTEL

Working with Cheryl has had benefits that have reached far beyond me as an individual. She has helped me to become a better leader and elevate the effectiveness and potential of my entire team. Cheryl's coaching has raised my self awareness, shifted my focus to control what I can control, and given me tools to realise opportunities that I wouldn't have thought possible before our first session.

Michael, Manager of Digital Marketing, DIMENSIONAL